Manage responsibilities

Learn how to create and customize responsibilities used to build job descriptions

In this article:

• About responsibilities
• Creating responsibilities in libraries
• Adding responsibilities to jobs
• Managing responsibilities

About responsibilities 

Responsibilities are a type of library item such as “Assist with onboarding of new team members” or “Answer general information inquiries”. These library items can be added to an optional Responsibilities category on job descriptions. They’re included in job descriptions purchased from HRSG, but you can also create your own. You can:

• Add the same responsibility to as many job descriptions as you’d like.
• Add responsibilities that best match a job based on suggestions from our AI.
• Create responsibilities directly on a job.
• Add section headers to organize responsibilities on a job.
• Rename the “Responsibilities” library type. Learn more

Creating responsibilities in libraries

Responsibilities are stored in groups and sub-groups in the Responsibilities library. You might place all responsibilities in one group, or divide them into groups such as “Information Technology” or “Sales”. Responsibilities can be created and managed in Libraries, but Jobs is where they’re used. When you’re building a job description, you can add responsibilities from the Responsibilities library.

To create a responsibility group or sub-group

1. Navigate to Content > Libraries.
2. Select Responsibilities in the drop-down at the top of the page.
3. Click Create and select Group.
4. Leave (Create as top level group) selected or select a parent group and click Next.
5. Enter a group name and click Save.

To create responsibilities

1. Navigate to Content > Libraries.
2. Select Responsibilities in the drop-down at the top of the page.
3. Click Create and select Responsibility.
4. Select a group to place them in and click Next.
5. Type in or paste a responsibility such as “Assist with fundraising initiatives”.
6. Press Enter on your keyboard to create a new line that’s treated as a separate item. If you paste a list, each bullet is a separate item. This means you can paste content copied from other formats like Microsoft Word to create those items all at once.
7. Click Save Draft or Publish. Only published items can be added to jobs.

Adding responsibilities to jobs

To add responsibilities from the library to a job

1. Navigate to Content > Jobs.
2. Click a job title in the Jobs table.
3. If published, click Edit to create a draft copy.
4. Click the plus icon.
5. Click the search icon or use the # keyboard shortcut to search.
6. Click the folder icon to browse.
7. Select a library and group in the filters.
8. Select the items to add and close the window.
9. Click the check mark to save.

To add AI-suggested responsibilities

AI-powered suggestions help you find the best responsibilities for each job. This tool suggests ten responsibilities from up to three jobs that best match your job title.

1. Navigate to Content > Jobs.
2. Click a job title in the Jobs table.
3. If published, click Edit to create a draft copy.
4. Expand the Responsibilities section.
5. Click the light bulb icon to open a side panel with suggestions.
6. Switch jobs in the drop-down if available to browse other suggestions.
7. Click Add All Suggestions or select specific items.
8. Click the refresh icon to update suggestions.

To create a responsibility on a job

1. Navigate to Content > Jobs.
2. Click a job title in the Jobs table.
3. If published, click Edit to create a draft copy.
4. Click the plus icon and start typing, or paste a list of requirements.
5. Click the check mark to save. New items are created in the Uncategorized library group.

To add section headers

1. Navigate to Content > Jobs.
2. Click a job title in the Jobs table.
3. If published, click Edit to create a draft copy.
4. Click the header icon. Don’t see this option? Make sure Section Headers are selected in the Display Mode setting for Responsibilities on the Job Template.
5. Type in a header such as “General Sales” or “Customer Relations”.
6. Optionally enter a percentage to indicate the weight of this section.
7. Drag and drop responsibilities and headers to organize the job description.

Managing responsibilities

To edit, clone, move, publish, archive, or delete responsibilities

1. Navigate to Content > Libraries.
2. Select Responsibilities in the drop-down at the top of the page.
3. Point to an item and click the 3-dot icon OR
4. Select multiple items and click Actions.

• Edit: Opens a window to edit the item. Choose how to apply your changes to jobs.
• Clone: Copies the item as a draft named with the prefix “Copy of…”.
• Move: Opens a window to select a different group or sub-group. Items cannot be placed directly in groups that also have sub-groups.
• Publish: Makes the item available to add to jobs; it can no longer be deleted.
• Archive: Removes the item from libraries and from jobs. If you archive from the 3-dot icon, you can use version control so the item remains on published jobs but is removed from draft copies. If you archive in bulk, jobs are updated without version control.
• Delete: Permanently removes the item from your site; only drafts can be deleted.

To restore archived responsibilities

1. Navigate to Content > Libraries.
2. Click the 3-dot icon on the top right of the page.
3. Select Archived Items in the drop-down.
4. Select Responsibilities in the drop-down at the top of the page.
5. Point to an item, click the 3-dot icon, and select Restore.
6. Select a group to place the item and click Restore OR
7. Select multiple items and click Actions. Select Restore and click OK to confirm.