Manage education (fields of study)

Learn how to create and customize education items used to build job descriptions

In this article:

• About education
• Creating fields of study in libraries
• Adding fields of study to jobs
• Defining fields of study on jobs
• Managing fields of study

About education

Education is a type of library item. These library items (called “fields of study”) can be added to an optional Education category on job descriptions. Fields of study are provided when you purchase job descriptions from HRSG, but you can also create your own. You can: 

• Add the same fields of study to as many job descriptions as you’d like.
• Create fields of study directly on a job.
• Add descriptive text around fields of study on a job.
• Customize a scale to define the level of fields of study required on a job.
• Add equivalent fields of study on a job.
• Rename the “Education” library type. Learn more

Creating fields of study in libraries

Education is stored in groups and sub-groups in the Education library. You might place all fields of study in one group, or divide them into groups such as “Engineering and Applied Sciences” or “Commerce, Management, and Business Administration”. Fields of study can be created and managed in Libraries, but Jobs is where they’re used. When you’re building a job description, you can add fields of study from the Education library.

To create an education group or sub-group

1. Navigate to Content > Libraries.
2. Select Education in the drop-down at the top of the page.
3. Click Create and select Group.
4. Leave (Create as top level group) selected or select a parent group and click Next.
5. Enter a group name and click Save.

To create fields of study

1. Navigate to Content > Libraries.
2. Select Education in the drop-down at the top of the page.
3. Click Create and select Field of Study.
4. Select a group to place them in and click Next.
5. Type in or paste a field of study such as “Accounting”.
6. Press Enter on your keyboard to create a new line that’s treated as a separate item. If you paste a list, each bullet is a separate item. This means you can paste content copied from other formats like Microsoft Word to create those items all at once.
7. Click Save Draft or Publish. Only published items can be added to jobs.

Adding fields of study to jobs

To add fields of study from the library to a job

1. Navigate to Content > Jobs.
2. Click a job title in the Jobs table.
3. If published, click Edit to create a draft copy.
4. Click the plus icon.
5. Click the search icon or use the # keyboard shortcut to search.
6. Click the folder icon to browse.
7. Select a library and group in the filters.
8. Select the items to add and close the window.
9. Click the check mark to save.

To create fields of study on a job

1. Navigate to Content > Jobs.
2. Click a job title in the Jobs table.
3. If published, click Edit to create a draft copy.
4. Click the plus icon and start typing, or paste a list of requirements.
5. Click the check mark to save. Words underlined in blue are identified as library items. New items are created in the Uncategorized library group.

Defining fields of study on jobs

To add descriptive text

Education can include descriptive text to make the job more informative and readable. Words underlined in blue have been identified as library items. Descriptive text has no underline.

1. Click a field of study that you’ve added to the job.
2. Type a phrase like “Needs to have” before or after the item.
3. Click the check mark to save.
4. Highlight text that’s mistakenly identified as an item and click the x folder icon.
5. Highlight text you want to convert to an item and click the + folder icon.

To select education levels

You can define the level of an education requirement as College, Bachelors, Masters, etc. To make changes to these level options, check out the Manage scales article.

1. Add a field of study to the job.
2. Click the check mark to save.
3. Click the properties icon.
4. Select a level and click Done.

To make fields of study items equivalent

In some cases, two items might satisfy the same job requirement. For example, a degree in English or Communications might be marked as equivalent items on a job description.

1. Add two or more fields of study on the same line.
2. Click the check mark to save.
3. Click the properties icon.
4. Select the Equivalent items checkbox and click Done.

Managing fields of study

To edit, clone, move, publish, archive, or delete fields of study

1. Navigate to Content > Libraries.
2. Select Education in the drop-down at the top of the page.
3. Point to an item and click the 3-dot icon OR
4. Select multiple items and click Actions.

• Edit: Opens a window to edit the item. Choose how to apply your changes to jobs.
• Clone: Copies the item as a draft named with the prefix “Copy of…”.
• Move: Opens a window to select a different group or sub-group. Items cannot be placed directly in groups that also have sub-groups.
• Publish: Makes the item available to add to jobs; it can no longer be deleted.
• Archive: Removes the item from libraries and from jobs. If you archive from the 3-dot icon, you can use version control so the item remains on published jobs but is removed from draft copies. If you archive in bulk, jobs are updated without version control.
• Delete: Permanently removes the item from your site; only drafts can be deleted.

To restore archived fields of study

1. Navigate to Content > Libraries.
2. Click the 3-dot icon on the top right of the page.
3. Select Archived Items in the drop-down.
4. Select Education in the drop-down at the top of the page.
5. Point to an item, click the 3-dot icon, and select Restore.
6. Select a group to place the item and click Restore OR
7. Select multiple items and click Actions. Select Restore and click OK to confirm.