Quick start for job insights

Learn how to navigate job insights that help you identify areas for improvement, inform and strengthen HR decisions, and keep track of new opportunities

In this article:

Filtering insights

Job insights are a collection of data about the jobs in your organization. We compare this data with user profiles to provide statistics, calculations, and lists that indicate which employees can fill each role.

Expand Insights in the main menu and click Job Insights. At the top of the page, you’ll see a count of published jobs, job groups (including sub-groups), and job levels on your site. All published jobs are listed in a table. Use the live filter to search for a job title or filter by level and group. The table is sorted by highest to lowest incumbent match percentage, but you can resort by each column header.

Note: Incumbent match % and bench strength are recalculated daily.

Exporting insights

Click Export on the top right of the table to download an Excel spreadsheet of job data. The export respects the filters you’ve selected onscreen and includes the following columns:

  • Job
  • Job group
  • Bench strength
  • Incumbents
  • Vacancies
  • Frequency within Career Paths
  • Set as ‘Next Step’
  • Set as ‘Target Role’
  • Incumbent Match % (Avg)
  • Match % (Avg)-Competencies
  • Match % (Avg)-Certification
  • Match % (Avg)-Education
  • Match % (Avg)-Knowledge Areas
  • Match % (Avg)-Languages

Viewing job data

Click a job in the Insights the table to open a more detailed view of that job’s data.

Incumbent data

  • Incumbents: The number of users in positions associated the job description.
  • Match percentage %: The average match percentage of incumbents to job requirements. This value is broken down by library type and recalculated daily.

Bench data

  • Bench employees: The number of users who match this job at or above the minimum match %.
  • Vacancies: The number of positions associated to this job that have no assigned user.
  • Bench strength: A calculation that indicates how easily a role can be filled internally. We compare job requirements and user profiles of non-incumbents to calculate the bench strength for each job. Higher numbers indicate a stronger bench. Bench strength is recalculated daily. Check out the How is bench strength calculated? FAQ to learn more.

Frequency within career paths

  • Total Career Paths: The number of users across the entire site who have created a career path.
  • Paths Including: The number of career paths that include this job description.
  • Set as ‘Next Step’: The number of career paths where this job description is the next step.
  • Set as ‘Target Role’: The number of career paths where this job description is the target role.

Similar jobs

Library items on other jobs are compared to the library items on the selected job to display the top six most similar jobs. This calculation is different from user-to-job matching because it does not respect the weights selected on the Job Matching page in Administration. Instead, each library item is weighted equally. This means that library types with more items contribute more to the final score.

Viewing employees

Click the Employees tab at the top of the Job Data page for a more detailed view of employee data.

Incumbents

The Incumbents table displays all employees in positions associated to the selected job. You can filter by employee name. The minimum match % is set to 0 by default, but can be adjusted.

  • Employee: Click an employee’s name to open a more detailed view of the qualifications on their profile and how those compare to job requirements.
  • Match %: See the overall match percentage of the employee to the job.
  • Profile completion: Check out the How does user-to-job matching work? FAQ to learn how profile completion is calculated.
  • Last updated: The last day an item was added to the employee’s profile.

Bench

The Bench table display users who match the selected job at or above a percentage defined in settings. You can filter by employee name. The minimum match % is set to the minimum defined in settings by default, but can be adjusted to view more employees who match the job. Users who are in a job at a higher level than the selected job are not included on the bench.

  • Employee: Click an employee’s name to open a more detailed view of the qualifications on their profile and how those compare to job requirements.
  • Match %: See the overall match percentage of the employee to the job.
  • Profile completion: Check out the How does user-to-job matching work? FAQ to learn how profile completion is calculated.
  • Last updated: The last day an item was added to the employee’s profile.
  • In career path: A check mark appears in this column if the employee has a shared career path that includes the selected job.

Click the Potential button to add an employee to a list of potential employees for this role. Deselect the same button to remove the employee from that list.

Potentials

This table is the same as the Bench table but only displays employees marked as potential.

Adjusting the minimum match percentage

We use a minimum match percentage to determine which employees are included on the bench. By default, the percentage is set to 60%. If you’re an administrator, you can follow the steps below to adjust this setting for your site. Keep in mind that bench strength is recalculated once a day, so you won’t see the updated calculations until the following day.

  1. Click the gear icon on the top right of your screen.
  2. Click Settings in the Administration menu.
  3. Click Insights under CompetencyCore.
  4. Enter a new match percentage and click Save.