Manage experience

Learn how to create and customize experience statements used to build job descriptions

In this article:

• About experience
• Creating experience in libraries
• Adding experience statements to jobs
• Defining experience on jobs
• Managing experience statements

About experience

Experience is a type of library item. These library items can be added to an optional Experience category on job descriptions. You can: 

• Add the same experience statement to as many job descriptions as you’d like.
• Create experience statements directly on a job.
• Add descriptive text around experience statements on a job.
• Add equivalent experience statements on a job.
• Rename the “Experience” library type. Learn more

Creating experience in libraries

Experience statements are stored in groups and sub-groups in the Experience library. You might place all experience statements in one group, or divide them into groups such as “Information Technology” or “Sales”. Experience statements can be created and managed in Libraries, but Jobs is where they’re used. When you’re building a job description, you can add experience statements from the Experience library.

To create an experience group or sub-group

1. Navigate to Content > Libraries.
2. Select Experience in the drop-down at the top of the page.
3. Click Create and select Group.
4. Leave (Create as top level group) selected or select a parent group and click Next.
5. Enter a group name and click Save.

To create experience statements

1. Navigate to Content > Libraries.
2. Select Experience in the drop-down at the top of the page.
3. Click Create and select Responsibility.
4. Select a group to place them in and click Next.
5. Type in or paste an experience such as “Assist with fundraising initiatives”.
6. Press Enter on your keyboard to create a new line that’s treated as a separate item. If you paste a list, each bullet is a separate item. This means you can paste content copied from other formats like Microsoft Word to create those items all at once.
7. Click Save Draft or Publish. Only published items can be added to jobs.

Adding experience statements to jobs

To add experience statements from the library to a job

1. Navigate to Content > Jobs.
2. Click a job title in the Jobs table.
3. If published, click Edit to create a draft copy.
4. Click the plus icon.
5. Click the search icon or use the # keyboard shortcut to search.
6. Click the folder icon to browse.
7. Select a library and group in the filters.
8. Select the items to add and close the window.
9. Click the check mark to save.

To create an experience on a job

1. Navigate to Content > Jobs.
2. Click a job title in the Jobs table.
3. If published, click Edit to create a draft copy.
4. Click the plus icon and start typing, or paste a list of requirements.
5. Click the check mark to save. New items are created in the Uncategorized library group.

Defining experience on jobs

To add descriptive text

Experience can include descriptive text to make the job more informative and readable. Words underlined in blue have been identified as library items. Descriptive text has no underline.

1. Click an experience statement that you’ve added to the job.
2. Type a phrase like “Needs to have experience in” before or after the item.
3. Click the check mark to save.
4. Highlight text that’s mistakenly identified as an item and click the x folder icon.
5. Highlight text you want to convert to an item and click the + folder icon.

To make experience items equivalent

In some cases, two items might satisfy the same job requirement. For example, experience implementing a Scrum process and experience implementing a Kanban process might be marked as equivalent items on a job description.

1. Add two or more experience statements on the same line.
2. Click the check mark to save.
3. Click the properties icon.
4. Select the Equivalent items checkbox and click Done.

Managing experience statements

To edit, clone, move, publish, archive, or delete experience statements

1. Navigate to Content > Libraries.
2. Select Experience in the drop-down at the top of the page.
3. Point to an item and click the 3-dot icon OR
4. Select multiple items and click Actions.

• Edit: Opens a window to edit the item. Choose how to apply your changes to jobs.
• Clone: Copies the item as a draft named with the prefix “Copy of…”.
• Move: Opens a window to select a different group or sub-group. Items cannot be placed directly in groups that also have sub-groups.
• Publish: Makes the item available to add to jobs; it can no longer be deleted.
• Archive: Removes the item from libraries and from jobs. If you archive from the 3-dot icon, you can use version control so the item remains on published jobs but is removed from draft copies. If you archive in bulk, jobs are updated without version control.
• Delete: Permanently removes the item from your site; only drafts can be deleted.

To restore archived experience statements

1. Navigate to Content > Libraries.
2. Click the 3-dot icon on the top right of the page.
3. Select Archived Items in the drop-down.
4. Select Experience in the drop-down at the top of the page.
5. Point to an item, click the 3-dot icon, and select Restore.
6. Select a group to place the item and click Restore OR
7. Select multiple items and click Actions. Select Restore and click OK to confirm.