Manage additional information

Learn how to create and customize additional information used to build job descriptions

In this article:

• About additional information
• Creating additional information in libraries
• Adding additional information to jobs
• Managing additional information

About additional information

Additional Information is a type of library item. These library items can be added to an optional Additional Information category on job descriptions. You can:

• Add the same additional information to as many job descriptions as you’d like.
• Create additional information directly on a job.
• Rename the “Additional Information” library type. Learn more

Creating additional information in libraries

Additional Information is stored in groups and sub-groups in the Additional Information library. You might place all additional information in one group, or divide them into groups such as “Salary” or “Benefits”. Additional Information can be created and managed in Libraries, but Jobs is where they’re used. When you’re building a job description, you can add additional information from the Additional Information library. 

To create an additional information group or sub-group

1. Navigate to Content > Libraries.
2. Select Additional Information in the drop-down at the top of the page.
3. Click Create and select Group.
4. Leave (Create as top level group) selected or select a parent group and click Next.
5. Enter a group name and click Save.

To create additional information

1. Navigate to Content > Libraries.
2. Select Additional Information in the drop-down at the top of the page.
3. Click Create and select Additional Information.
4. Select a group to place them in and click Next.
5. Type in or paste additional information.
6. Press Enter on your keyboard to create a new line that’s treated as a separate item. If you paste a list, each bullet is a separate item. This means you can paste content copied from other formats like Microsoft Word to create those items all at once.
7. Click Save Draft or Publish. Only published items can be added to jobs.

Adding additional information to jobs

To add additional information from the library to a job

1. Navigate to Content > Jobs.
2. Click a job title in the Jobs table.
3. If published, click Edit to create a draft copy.
4. Click the plus icon.
5. Click the search icon or use the # keyboard shortcut to search.
6. Click the folder icon to browse.
7. Select a library and group in the filters.
8. Select the items to add and close the window.
9. Click the check mark to save.

To create additional information on a job

1. Navigate to Content > Jobs.
2. Click a job title in the Jobs table.
3. If published, click Edit to create a draft copy.
4. Click the plus icon and start typing, or paste a list of requirements.
5. Click the check mark to save. New items are created in the Uncategorized library group.

Managing additional information

To edit, clone, move, publish, archive, or delete additional information

1. Navigate to Content > Libraries.
2. Select Additional Information in the drop-down at the top of the page.
3. Point to an item and click the 3-dot icon OR
4. Select multiple items and click Actions.

• Edit: Opens a window to edit the item. Choose how to apply your changes to jobs.
• Clone: Copies the item as a draft named with the prefix “Copy of…”.
• Move: Opens a window to select a different group or sub-group. Items cannot be placed directly in groups that also have sub-groups.
• Publish: Makes the item available to add to jobs; it can no longer be deleted.
• Archive: Removes the item from libraries and from jobs. If you archive from the 3-dot icon, you can use version control so the item remains on published jobs but is removed from draft copies. If you archive in bulk, jobs are updated without version control.
• Delete: Permanently removes the item from your site; only drafts can be deleted.

To restore archived additional information

1. Navigate to Content > Libraries.
2. Click the 3-dot icon on the top right of the page.
3. Select Archived Items in the drop-down.
4. Select Additional Information in the drop-down at the top of the page.
5. Point to an item, click the 3-dot icon, and select Restore.
6. Select a group to place the item and click Restore OR
7. Select multiple items and click Actions. Select Restore and click OK to confirm.