Add a profile validation process

Understand how validation affects user profiles and learn how to set up validation for competencies or other library types

In this article:

How validation works

CompetencyCore gives you the flexibility of choosing whether users can self-declare qualifications or whether they need to first request validation by their manager. This decision can be different for each library type. You might allow employees to self-declare their education, but implement a validation process for the competencies they want to add to their profile.

Warning: Items added before validation was turned on also become disabled and validation needs to be requested, so it’s important to make a decision about validation before users start adding to their profiles.

If validation is turned off…

  1. A user adds an item to their profile and sets a level (if applicable).
  2. The user’s profile completion increases. Learn more
  3. The item contributes to job matching.
  4. Managers see this item as a strength from My Team.

How a profile appears with no validation process

If validation is turned on…

  • A user adds an item to their profile and sets a level (if applicable).
  • The user is prompted to request validation from their manager.
  • While awaiting validation:
    1. The item is added to the profile in a disabled state.
    2. The user’s profile completion increases. Learn more
    3. The item might contribute to job matching depending on what’s selected in step 2.
    4. Managers see the item as a strength or a gap from My Team depending on step 2.

How a profile appears with a validation process for competencies

Note: In assessments where a manager is involved, competencies marked as strengths are added to the subject’s profile as already validated. This also applies when a manager marks their employee’s competency goal as complete on a development plan.

Setting up validation

Follow the steps below if you want to implement a validation process for any library type.

Step 1. Turn on validation

Validation is turned off by default for all library types. Turning on validation makes it mandatory; turning it off removes the validation feature entirely.

  1. Click the gear icon on the top right of your screen.
  2. Expand Features in the Administration menu and select Job Matching.
  3. Select the Validation checkbox to implement validation.
  4. Click Save at the bottom of the page.

Turning on validation for a library type

Step 2. Decide if validation is required for job matches

  1. Click the gear icon on the top right of your screen.
  2. Click Settings in the Administration menu.
  3. Click Profile under CompetencyCore.
  4. Leave Requested selected in the Items as Strengths setting if you want items that have been requested but not yet validated to contribute to job matching. This allows employees to explore how well they match jobs without waiting for validation from their manager.
  5. Select Validated to restrict job match scores to validated items and click Save.

Tip: Select Requested if you want to give your employees more freedom to see job matches and build a career path without waiting for a response from their manager.

Selecting what items count as strengths when validation is required

Step 3. Choose a fallback validator

Validation requests are sent to a user’s manager. You can select a fallback user who acts as validator in cases where a user doesn’t have a manager.

  1. Click the gear icon on the top right of your screen.
  2. Click Settings in the Administration menu.
  3. Click Profile under CompetencyCore.
  4. Select a Fallback validator and click Save.

Selecting a fallback validator